Criminal Record Check

Criminal Record Checks are to be completed immediately after the applicant accepts an offer of admission and at least 3 months prior to the start of the program.  The process may take up to several weeks.  Failure to submit the required documentation by the specified deadline may result in the withdrawal of an offer of admission. Applicants or students who have a criminal record may have their offer of admission withdrawn or may be required to withdraw from the program.*


DOMESTIC STUDENTS:  We require a criminal record check from the BC Ministry of Public Safety and Solicitor General.  This is an online application that require a BC physical address to complete.  This check is for the purpose of working with children or vulnerable adults.

DOMESTIC STUDENTS (out-of-province):  Step 1: Criminal record checks from provinces other than BC are not accepted.  To clear your admission condition for the MSW you will need to complete a provincial/territorial check (this is the vulnerable sector check, not the RCMP check) and have it sent directly to the School of Social Work.  When this is received we will clear your admission condition but you still need to provide the BC CRC for your field placement. Step 2: Your next step is to request a BC CRC online as soon as you have a BC physical address.  You will not be able to start our MSW program without this being received.  It is a requirement for your field placement.

INTERNATIONAL STUDENTS: As a condition of admission, the School of Social Work will need receive a criminal record check directly from the applicable reporting agency in your home country.  Immediately after you begin residing in Canada, you will be required to complete the B.C. Ministry of Public Safety and Solicitor General criminal record check as outlined below.

There are 3 ways to submit a criminal record check to the School:

 

1) Complete the online application for a criminal record review (quickest, and preferred method)
The online process for a new criminal record check allows applicants to share their criminal record check results with anyone they choose free of charge (e.g. practicum agency, etc.) over the entire period in which the criminal record check is valid (normally 5 years).  The manual process (i.e. sending in the form by fax/mail) does not allow for results to be shared.

The access code provided below is required to request a new criminal record check online:

 

2) Share the results from a valid criminal record check you completed previously

 

3) Only if neither of the above are available to the applicant*, complete a manual application for a criminal record review
Please be aware that every year some applicants, when completing the criminal record check application process online, receive an error message stating they are not eligible to submit the application online.  However, many students who contact the BC Ministry of Public Safety and Solicitor General for assistance when they receive the error message are then able to complete the process online.  The online process provides the greatest advantages to the student, a future practicum agency, and the School so, if at all possible, this is the preferred method to submit your criminal record check.

If the online process does not work, please contact the BC Ministry of Public Safety and Solicitor General to confirm whether you will need to submit your criminal record check application via the manual process:

http://www2.gov.bc.ca/gov/content/safety/crime-prevention/criminal-record-check/contact.  If you must complete the manual application, please be aware the process normally takes much longer than completing the process online or sharing your previous results.  Thus, it is important to start the process as early as possible.

  • Online Form
  • At the top of the form, use the checkbox for Schedule Type B and use the checkbox for Works with children and vulnerable adults
  • Organization name: UBC School of Social Work | Okanagan Campus
  • Organization address: UBC Okanagan – FHSD,  1147 Research Road,  Kelowna, BC  V1V 1V7
  • Organization ID#: 978756  (this ID # must be used to ensure the results are delivered directly to the School rather than elsewhere at UBC)

Please contact the School for information on how you may have your identification verified: 250-807-8603 and speak with our Graduate Program Assistant – Amanda Hancock.

*Applicants who have a criminal record or are seeking a pardon are advised that this can be a lengthy process and they should initiate the criminal record check procedure at least 6 months before classes commence.